45 Days to Go!
It feels truely crazy to have less than 50 days to go! Part of me wants more time and part of me wants it to be tomorrow!
As far as planning, all the big stuff is done and it’s all about the details! There is still PLENTY to do, but we are getting there.
There are so many things I can’t really write about without giving stuff away, but I figured organization was a fairly safe topic. I’m the type of person that’s organized when I want to be. Most of the time, I’m perfectly fine knowing that whatever I am looking for is in the middle of that pile of stuff that only I could know about, and yet it feels totally logical! However, I’m contentiously trying to be more mindful and attentive to detail (one good article here) in my life in general. There is something pretty powerful about everything having a place and purpose even if that seemed counter to my free spirit in the past. Maybe there’ll even be less typos on this blog! Fingers crossed.
In any event, I can be organized when I want to be. I love a complicated excel sheet if it will make something less stressful and more automized. I knew, for me, that wedding planning would have to be very organized in order to keep things as stress free as possible. It doesn’t always make decisions easier, but I feel like I have a great handle on what’s going on.
Probably the biggest system we use is google drive/google docs. I’ve been a google whore forever, so it was an easy choice. You can share everything and have access to it almost anywhere. I heart you G!
What do we keep in google drive?
Our Guest List–with columns for save the dates, outer envelope, names, titles, responses, etc.
Contract Folder–scan all those contracts and get them in one folder. It’s amazing how often you need to reference them for details. Also, it was really great that Frank (who is naturally ridiculously attentive to detail) was able to actually read, decipher, and change random clauses in all our vendor contracts, if you happen to have a good friend that’s a lawyer, you might ask them to read your contracts.
Timelines These could be in word, but it’s nice to have them in one folder and editable on the fly. Timelines and shot lists are tedious, but I know it will be less stressful to have all the details squared away in advance. I’ve found creating visual timelines to be a lot of fun, actually!
Ideas We have lists of songs and other random ideas we might want to include.
Budget This beast of an excel is a more than a little daunting, but it’s nice that we can both update it together/independently.
I love google forms! So much. They are so easy to create and the responses go to a nice neat excel. We used them for:
Addresses. We embedded the form right into the email so people could easily reply. We also added a few fun questions for our guests to make it more enjoyable to fill out–and read. However, addresses change quickly, so we probably could have sent it out again to a decent number of people. It would be nice if there was an easy way to get address updates.
Bridal Party Survey I did a quick survey of bridesmaids favorites (colors, snacks, sizes) early on, which made gifts and planning for getting ready much easier.
To Do List:
I really like the Knot’s checklist. It’s really comprehensive and also breaks things down into planning, executing and finalizing–think about your floral design, make a deposit on a florist, hash out your final contract.
I’ve basically taken the Knot’s list and put the items into Trello. Trello is a collaborative, visual to do list, and I love anything visual. For those who haven’t used it, it can take a couple tries to learn to love, but most people I know really end up loving it.
You can keep it basic and have just three cards, to do, doing and done. Then the cards can start on the to do and can be dragged to doing or done as you go.
For the wedding, I more or less gave every topic it’s own card and I used the label system to indicate whether they needed to be done (no color), are in progress (yellow) or done (red–best one). There are random things that are on a general list that I just drag to done as well. Finally, have a card for each of my trips upstate, so I all the things I need to brings, appointments I have, and goals for the trip are in one place.
The most useful things about trello are the ability to assign members to tasks–Frank loves this feature too. And the due date feature, you get emails when your deadline is approaching.
You can also make handy checklists within cards, which breaks down larger tasks, such as:
That’s pretty much what I’m doing. I’m sure there are better systems out there, but hopefully this will end up working out for me!
What’s on the wedding shape up plan this week?
-Tuesday-Spin with Kira Stokes–Done
-Wednesday: 4 Mile Run
-Thursday: Core Fusion Sport at Exhale
-Friday: Uplift Strength
-Weekend: Another run or spin class and maybe a rest day
Now is definitely the time I need to focus on my diet. I haven’t been so great about it lately, but no time like the present!
If anyone knows of a good, natural wedding diet plan, let me know!